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FREE Request for Proposal (RFP) Letters, including FREE samples of Letter of Intent, Disqualification Letter, Rejection Letter, Protest Letter, and Cover Letter
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Proposal Cover Letter
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Disqualification Letter
Rejection Letter
Non-Binding Letter of Intent
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No-Bid Letter NEW!
Protest Letter
Sole Source Protest Letter
Sole Source Justification and Approval (J&A) NEW!
Letter to Decline a Proposal
Contract Award Letter
 
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How to write a proposal

FREE RFP Letters Toolkit, 2008

What is a proposal

A proposal is your response to an RFP questionnaire you received from an organization requesting proposals from prospective providers. 

Why write a proposal?

Your proposal gives you a unique opportunity to emphasize (1) how your offering matches the RFP issuer's needs, and (2) what are the benefits they may thusly reap from identifying your solution as the best match for their requirements.

Would you send your résumé without a cover letter? Remember that you should write a Proposal Cover Letter introducing your proposal. The proposal cover letter plays exactly the same role as the Cover Letter for a Résumé. So, take a particular attention on how you will write your RFP Proposal Cover letter. It is the first mandatory gate towards the path of winning the contract. Don't miss it.

Proposal templates and samples

A model for writing a persuasive proposal is part of our FREE RFP Toolkit. You will find in it, amongst others, templates and samples of RFP Proposal Cover Letter.

Writing a proposal

Your strongest weapon is in your reader's mind.

It is highly recommended that you to read the suggestions below in order to properly and successfully write a proposal.

  1. Use a formal letterhead and do not handwrite your proposal. Use templates and samples provided in your FREE RFP Toolkit to create your own proposal and its cover letter. Some studies have demonstrated that the serif feature (the horizontal, rounded part of the character) of some fonts, namely Garamond, Georgia and Times New Roman, make printed documents more readable by easing the reading movement of the eye. (More information about usability, from Jakob Nielsen's web site).
     
  2. List the most important qualifications and benefits of both your product and organization. Indeed, you are not offering a mere product, but a partnership between two organizations. So, as a complement to selling your product, do not forget to sell yourself. Then put all the information gathered into an Executive Summary. You can write your own executive summary following the proven S.P.A. rule, which is unveiled in the executive summary template.
     
  3. Offer a BRIEF! summary of your client references.
    It's important for your proposal to be personalized, relevant, and passionate. It is important to select not only the most impressive but the most pertinent ones. Indeed, you will find that relevancy is much more efficient than accuracy.
     
  4. Do not be too bureaucratic in your approach. The RFP issuer has to feel your passion not only for your product but also for their project. When well done, the proposal can show that you listened to them and, thusly, demonstrate your dedication towards your customers.
     
  5. Be sure to provide correct, complete contact and reference information (name, title, address, phone, fax, email, level of authority, etc.) for future correspondence.
     
  6. Finally, close the letter formally with "sincerely" or a similar polite expression. Sign your name and title.
     
  7. Do not forget to send the proposal, with your cover letter, via certified mail. 
     
  8. Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.

Tips, templates, and samples of a proposal

FREE RFP Letters Toolkit, 2008WANT TEMPLATES AND SAMPLES
OF A PROPOSAL?
Learn tips on how to write a professional, very impressive, and bullet-proof proposal in our FREE RFP Toolkit, 2008 Edition.

You will find in it, amongst others, templates and samples of an RFP proposal cover letter.

It's FREE!
No copyrights. So, they're all yours.

"The proposal cover letter may be seen as the most important part of your response to an RFP." - Pascal PERRY


RFP Cover Letter

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Subcontracts from prime government contractors

by FedOpps.com
 FREE RFP Letters Toolkit, 2008

Hendrix-Barnhill Company, Inc.

Requesting bids for labor & materials for the Town of Clayton East Clayton Industrial Area Force Main Phase II project. Job includes pipe laying, erosion control, seeding, hauling and pavement repairs..

Flintco Inc

Flintco will accept bids on the New Air Traffic Control Tower at Memphis Int'l Airport on 09-07-07 by 12:00 pm CDT.We are an EOE.We encourage & invite bid from all eligible business enterprises, WBE, MBE, SDB, SBE, HBE companies.Fax bids to 901-372-8989..

Chemonics International

Chemonics International, acting on behalf of the USAID-funded Egypt LIFE Red Sea project, is soliciting offers for the supply of one US-made truck tractor with water tank semi trailer unit for use in Egypt. Contact jandersen@chemonics.com for more info..

WATTS CONSTRUCTORS, LLC

CONSTRUCT COMM CNTR, NCTAMS, Oahu, HI - Constr new 1-story bldg. Concrete, structural steel, OWSJ, roofing, EIFS, site work, fencing, landscaping, exterior work, interior const & finishes, security vault door, blast doors and windows, elect & mech..

C Construction Co., Inc.

Contractor soliciting bids for Renovate and Repair, Hangar 131S, MCAS, Cherry Point, NC. For any and all qualified Subcontractors and Suppliers, 8A, SBE, WBE, Large Enterprises, etc. We are an Equal Opportunity & Affirmative Action Employer..

C Construction Co., Inc.

Contractor soliciting bids for Interior Repairs and Renovations to Roadhouse, B3452, MCAS, Cherry Point, NC. For any and all qualified Subs/Suppliers SBE, 8A WBE, Large Enterprises, etc. We are an Equal Opportunity & Affirmative Action Employer..

Hawaiian Dredging Construction Company, Inc.

Drydock No. l Repair Wall Leaks and Deteriorated Concrete on Walls at PHNSY & IMP, Pearl Harbor, Hawaii,WR# 151065.

Kukurin Contracting Inc.

Carl Belt, Incorporated

STONEY RUN SANITARY SEWER SYSTEM-Sanitary sewer extension including gravity & pressure mains, manholes, grinder pump station, house connections, traffic control, erosion & sediment control, site restoration... Get more info @ ftp://ftp.thebeltgroup.com.

Chemonics International

Chemonics International, acting on behalf of the Zambia Threshold Project, is soliciting offers for the supply and installation of file compactors in Zambia. Contact rkeating@zambiathreshold.org for copy of the RFP and information..

Last Modified: Wednesday, April 23, 2008 5:38:52 PM

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Copyright © May 2008 by RFP Evaluation Centers. All rights reserved (Monday May 12, 2008)

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