The RFP Contract Award Letter

Also known as: bid acceptance letter, bid award letter, RFP award letter, contract award letter, proposal award letter, acceptance letter, letter of intent to award, vendor award letter, acceptance of bid letter, letter of intent to award subcontract, proposal acceptance letter, acceptance of offer, contract award thank you letter, generic contract award letter, letter of acceptance of bid, general contractor award letter, letter to award contract, letter of acceptance, offer acceptance letter, or offer award letter.

Use templates and samples provided in your FREE RFP Letters Toolkit to create your own contract award letter.

The RFP contract award letter is part of our FREE RFP Letters Toolkit. A contract award letter is sent to the provider whose solution, in terms of value, best addresses the requirements defined in the request for proposal (RFP).

It is highly recommended that you to read the suggestions below in order to properly and successfully use the RFP contract award letter.

  1. Use a formal letterhead and do not handwrite the RFP contract award letter. Use templates and samples provided in your FREE RFP Letters Toolkit to create your award letter.
  2. First, thank the person who submitted the proposal for their time, effort, and interest in the project related to the issued RFP.
  3. Next, notify the provider that the submitted proposal is the best apparent solution to the project for which the RFP was issued. Keep in mind that the award is not officially definitive, as unsuccessful providers have the right to formally contest their disqualification, rejection, or non-selection within a reasonable timeframe, as initially defined in the RFP. Therefore, do not sign any contract with the selected provider until the deadline to receive protests expires and all protests are settled.
  4. Finally, close the letter formally with "sincerely" or a similar polite expression. Sign your name and title. Be sure to provide correct, complete contact and reference information for future correspondence. 
  5. Do not forget to send the contract award letter via certified mail
  6. Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.
  7. Use templates and samples provided in your FREE RFP Letters Toolkit to create your award letter.

Tips, templates, and samples of an RFP contract award letter


Learn tips on how to write a professional, very impressive, and bullet-proof RFP contract award letter in our FREE RFP Letters Toolkit.

You will find in it, amongst others, templates and samples of RFP contract award letter.

It's FREE!

"No doubt that these letters save time"
- Pascal PERRY

Letter to Decline an RFP Proposal

Free Online Impartial

resources to minimize the costs, risks, and time associated with software selection:

TEC Store

visit the TEC store to download detailed specifications reports on the products of your choice:

Core PLM for Discrete Industries Software Evaluation Report

Criteria + Vendor Responses

Learn more

Core PLM--Product Data Management - Discrete RFI/RFP Template

Includes: Product Data Management (PDM), Engineering Change Order and Technology Transfer, Design Collaboration, Process and Project Management, Product Technology

Learn more