What does RFP stand for?

What Does RFP Stand For?

The acronym RFP stands for Request for Proposal.

So, what is a request for proposal?

Definition of a Request for Proposal (RFP)

A request for proposal (RFP) is basically a publication of detailed requirements by a prospective buyer in order to receive vendor offerings.

Usually dedicated to software evaluation, comparison, and selection, a request for proposal may be issued to select any kind of goods, work, construction, products, and services. RFP publication is an efficient tool to gather solution capabilities, which are then put into a decision matrix allowing the selection of the solution that best fits the requirements, that is the one that provides the best value at the lowest price.

The RFP is one of the 4 most common methods of contracting, presented as follows in descending order of competitiveness:

Full and Open Competition

  1. Request for Proposals (RFP);
  2. Invitation to Bid (ITB), also known as Invitation for Bids (IFB), or Invitation to Tender (ITT);

Other Than Full and Open Competition

  1. Request for Quotation (RFQ); and
  2. Sole Source.

For further information about contracting and competition, consult the the Federal Acquisition Regulation (FAR), Part 6 on Competition Requirements.

The RFP document, essential part of the selection process

An RFP-based evaluation, comparison, and selection process relies on both accurately communicating initial requirements and, in a timely manner, receiving from providers relevant proposals satisfying specifications set forth in the request for proposal document.

Tips, templates, and samples provided in the FREE RFP Letters Toolkit help you write professional RFP letters you can use in order to disqualify, decline, reject, or accept aforementioned RFP proposals, as well as to protest against unfair, biased contract award. The RFP Letters insure you a professional, impressive, and successful correspondence needed for a state-of-the-art RFP-based selection process.

Writing Request for Proposal (RFP) letters

It is highly recommended that you to read the suggestions below in order to properly and successfully use RFP letters.

  1. Use a formal letterhead and do not handwrite your RFP correspondence. Use templates and samples provided in your FREE RFP Letters Toolkit to create your own professional RFP letter, including:
  2. First, remember to thank the person who submitted the proposal for the time, effort, and interest in the project related to the issued RFP, or the person who is responsible for issuing the RFP to prospective providers and handling proposals submitted accordingly.
  3. Next, be very specific about your question, answer, explanation, reason, protest, you give, notify or ask the other part for. Identifying and documenting the grounds of an event is usually far more difficult than merely noticing its occurrence. So, spend the time needed to honestly and properly communicate the reasons of the events that make you write this letter. Consequently, the more specific, exhaustive, and honest your arguments are, the more difficult it becomes for the other part to contest your arguments.
  4. Finally, close the letter formally with "sincerely" or a similar polite expression. Sign your name and title.
  5. Do not forget to send your RFP letter via certified mail.
  6. Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.

Tips, templates, and samples of professional RFP letters


Learn tips on how to write professional, very impressive, and bullet-proof RFP letters in our FREE RFP Letters Toolkit.

You will find in it lots of templates and samples of professional RFP letters.

It's FREE!

"No doubt that these letters save time"
- Pascal PERRY

How to write an RFP cover letter?

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